Reconstructing shredded paper records is a
very tedious process and requires resources in the form of many man hours. Very
resourceful identity thieves have all the time in the world to un-shred the
paper records and obtain the data necessary to commit a corporate fraud. It’s
super tedious but definitely worth all the time in the world for the thieves to
look in to. How many of us really have a level 4 or 6 shredder that can
securely and safely, though not a guarantee, it can destroy all the data.
The most common identity theft occurs at
the time when you least expect and sometimes at the point when the cause is
gross silliness on your or your employee’s part. I am not trying to scare you
here but if you delve on the facts – theft occurs only when you least expect
it. Here the adage cannot be applied – better late than never. If you do not
take precautionary measures to control your data, it might have already been
too late.
There are risks you cannot ignore and it’s
not of a question of how but if and if you can avoid it – No, but you can
certainly prevent it from happening with the help of experts.
Each and every paper document has a life.
May be a few months to maybe years, but definitely not forever, once a paper
record serves its purpose it must be digitized and destroyed. There are many
other disadvantages of storing paper for a long time. Paper records need
attention from time to time and one cannot help but dedicate resources for its
upkeep.
In today’s day and age, globalisation has
diversified businesses and helped raise new businesses as well. The office
space and some of its key functions now function as separate entities. First were
the office boys, the HR soon followed and now the upkeep of records.
Off-site records storage, secure shredding
and destruction of records is one area of businesses has great potential. The
reason it’s great is simply because they manage to invest in security and
safety in more ways an in-house department can do. Sometimes you might even
want to call it overkill. But it’s worth the efforts and investment to avail
their services.
That’s about it. You need to give it a good
thought before you realise you don’t need it or maybe planning it in your next
financial year. The need to do it is now and requires utmost urgency to secure
you records in way you would want it. Prevention is always better than cure!
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